Pre-fill Responses in Your Microsoft Forms
We are excited to share that Microsoft Forms now supports pre-filled links, making your data collection process more efficient and improving data accuracy. This feature not only allows you to set default answers for your questions, it empowers you to strategize how you would like the responses categorized. To help you better understand how to leverage this new feature, let's try it together with an online training feedback survey.Try Copilot in Forms with your Microsoft account
Earlier this year, we rolled out Copilot in Forms for commercial users, and now we’re excited to announce it’s now available for all Microsoft account holders! Get ready to supercharge your form creation with Copilot and easily craft all kinds of daily life forms using your personal Microsoft account. Let’s dive into the exciting details below! Form creation Imagine your birthday is just around the corner, and you’re planning to invite your friends over to celebrate. Let’s see how Copilot can make creating your birthday invitation a breeze! Specify your intention to generate Simply tell Copilot to generate a birthday party invitation, including details like food preferences, guest arrival times, preferred activities, and more. Within a minute, Copilot will provide a draft for you. You can easily adjust the draft by adding or removing questions and keep it. Generate form draft with Copilot Continue adding questions and rewrite Once you've kept the draft to use, what if you forget to include a question about whether anyone will stay for the after-party? No worries! You can access Copilot anytime to easily add this question. Continue adding new questions Also, if you notice there are only four options for activities, you can ask Copilot to rewrite the question to include more options and add with just one click. Rewrite questions Refine the form with Copilot suggestions From Copilot’s suggestions, you can add a birthday theme to the invitation and apply settings like allowing responders to save and edit their responses, just in case someone submits their answers incorrectly and needs to make changes. Finally, Copilot will recommend suitable channels for sending out the invitation. Copilot suggestions Rewrite invitation message Before sending it out, Copilot will help you personalize the default message to better match your birthday celebration. This ensures respondents have a clearer understanding of the invitation's details and timeline, making it easier for them to respond on time. Rewrite the invitation message Quiz creation Quiz generation is also available for Microsoft account holders. Let’s say that during the party, you plan to host a movie trivia quiz, and the person with the most wrong answers will perform a talent show. Let’s see how Copilot can assist with that. Generate quiz draft with detail explanation You can tell Copilot to generate a movie trivia quiz, and the quiz will be generated with correct answers and detailed explanations for each question. Generate quiz with answer explanations Other features, such as continuing to add questions, rewriting, and smart suggestions, are also available for quizzes. You can even rewrite the answer explanations for each question. Rewrite answer explanation Responders check the answer with explanation Your friends can scan the QR code to take the quiz. After submitting, they’ll immediately see the correct answers along with detailed explanations. The person with the most wrong answers will then take the stage to perform in the talent show. Check results and answer explanations after submitting To use Copilot in Forms with your Microsoft account, you need to subscribe to the Copilot Pro plan. Find it in this page under personal plan. Join our online community! Have questions about Copilot and want to discuss more? Join our online community to connect with us and exchange insights. Plus, stay tuned for our upcoming customer calls where we’ll share the latest features and roadmap! Click here to register and join the conversation!Gauge employee satisfaction in your organization with Microsoft Forms
Employee satisfaction is the cornerstone of a thriving workplace, helping organizations uncover opportunities to create a more positive and productive environment. To support this effort, Microsoft Forms now offers the Employee satisfaction template, designed to make it easier than ever to gauge employee sentiment. Let’s explore how this template works and how you can use it effectively to understand and enhance your workplace dynamics. Why understanding employee sentiment matters Many organizations struggle to capture actionable insights into employee satisfaction due to time-consuming surveys, unclear focus areas, and difficulty in drawing meaningful conclusions. Employees want something quick and easy, while managers need clear insights to make changes. The Employee Satisfaction Template in Forms addresses these challenges, making it easier to understand and act on employee sentiment. Employee satisfaction template in Forms How the employee satisfaction template helps The employee satisfaction template in Forms leverages the Job Descriptive Index (JDI) methodology, a proven framework for assessing job satisfaction by evaluating key job factors. Based on JDI, the template includes pre-built questions on compensation, job content, promotion opportunities, supervisors, and colleagues, offering a comprehensive view of the factors that influence morale. Forms employee satisfaction survey Make the template your own The questions in this template are simple choice-based, designed to make the survey quick and encourage participation. While the default template offers robust starting questions, it can be tailored to reflect your organization’s unique focus areas or circumstances. Here’s how you can customize it effectively: Maintain key sections: Keep the demographic and overall satisfaction sections, which are essential for a satisfaction survey. Adapt to recent context: Include questions related to recent initiatives or events, such as adjustments during COVID-19 or specific team projects. Adjust the distribution method based on roles: For example, for frontline workers who don’t check email, place the survey on a platform they frequently access, like an intranet or mobile app. Adjust the template based on your needs Work with key stakeholders Before launching your survey, involve key stakeholders such as managers, team leads, or HR representatives to review the questions and structure. Their insights can help: Ensure relevance to organizational priorities. Address any blind spots or overlooked areas. Get approval for the survey’s distribution and follow-up actions. To do this, you can share a collaboration link with the stakeholders. Share the survey effectively Email is a formal way to share an employee satisfaction survey, highlighting its importance and showing respect for everyone’s feedback. Setting an end date for the survey also shows that you value respondents' time and expect their input. You can easily do both of these through Forms. Share the survey effectively Maximize survey responses Monitor progress: Regularly revisit the survey and send reminders from the results page to boost participation. Engage team managers: Encourage managers to motivate their teams to complete the survey. Send the survey and follow up with non-responders Dive into the survey results Once responses are collected, from Excel, you can check the overall satisfaction for your organization. Also, there will be a breakdown of focus area/aspects related to the overall satisfaction. To better analysis the satisfaction level in your organization, try: Enter history data to analyze the trend: Input your past satisfaction scores into the 'HistoryData' sheet, and a trend chart will be generated for comparison with previous results. Customize formulas in cells: Click on the data cells to view the formulas and related questions. You can modify them and map them to other questions as needed. Satisfaction summary in Excel Turn insights into actions Finally, data is only valuable if you act on it. Here’s how you can transform survey results into meaningful changes: Develop action plans - Assign area owners to create targeted plans based on specific feedback and regularly update the plan’s status to track progress and address roadblocks. Report and approval – Present findings to the leadership team, request approval, and establish a timeline for the action plan. Update employees - Share key results and planned actions with employees to demonstrate transparency and show that their feedback drives real change. Take the first step today The employee satisfaction template is your starting point for building a happier and more engaged workplace. By simplifying survey creation, encouraging participation, and providing actionable insights, it’s never been easier to gauge and enhance employee satisfaction. Try the template now and start transforming your workplace! Join our online community! Have questions or want to discuss more? Join our online community to connect with us and exchange insights. Plus, stay tuned for our upcoming customer calls where we’ll share the latest features and roadmap! Click here to register and join the conversation!Four Tips on How to Leverage the Microsoft Teams and Office Mobile App for Quick Feedback
With Forms available in the Office app and Teams mobile app, you can quickly create a form or poll to get feedback from your collaborators, customers, or classroom in a variety of scenarios. Here are just three quick tips on how Forms on mobile might work for you throughout the workday.
