Use PnP PowerShell to Find SharePoint Document Libraries with Default Sensitivity Labels
I usually reach for the Microsoft Graph PowerShell SDK when I need to automate Microsoft 365 processes. But sometimes, the Graph doesn't work. PnP PowerShell is a great tool for interacting with SharePoint Online, in this instance to check document libraries to find how many have a default sensitivity label configured. The code works, it's reasonably quick, and it's an example of how flexible PowerShell can be in dealing with Microsoft 365. https://practical365.com/default-sensitivity-label-pnp-powershell/
Teams not linking to document library
When creating a new teams you also create an associated SharePoint site that serves as its document library. This library then gets linked under the files tab in the general channel. At least this is how it is supposed to be. Lately however this does not seem to work correctly anymore The teams and general channel are created correctly, the SharePoint site is also create correctly. The files tab however does no longer link to the correct sub-site on our SharePoint but to the general site who obviously is not a document library, We are temporarily using the work around with creating a new tab and linking to the correct library but this is not a good solution in the long run. I've tested this on different devices, in app and in browser in anonymous browser windows to exclude any client side errors. On the old teams who are working properly clicking on the files tabs send out a get request to the following url <organisation>.sharepoint.com/sites/<teamname>/_layouts/15/filebrowser.aspx?<querystring> On the newly created sited I am not longer getting a reference to which site it should go and we see a url like <organisation>.sharepoint.com/_layouts/15/filebrowser.aspx?<querystring> This doesn't seem to be a fluke as we have tried it on different days, different machines with different accounts. The only thing we have in common is that the Teams admin role is managed trough PIM and has been requested just in time. Any help would be appreciated. The domain or root sharepoint have not been changed since it's creation many years agoO365 - EU and China
Hi Worldwide Org - based in EU - they have a Tenant - and are about to migrate all users personal files from fileservers to OD4B - (into the EU data center) However there's a subset of users that resides in China - and apparently there's some China regulations saying data "must" reside inside China - (china users connection to the EU Tenant/OneDrive are very slow) so how do I solve this "architecture" in the best way possible? Multi-geo is not an option as China aren't supported. Does the Company create a SharePoint Farm in China and let the users in China have their OD4B on that - what about collaboration on documents, ediscovery etc. etc. between EU/China users in those scenarios? Does the company create a separate Tenant inside China and initiate the B2B capabilities in the EU tenant? How have others solved this?How Microsoft 365 Backup works and how to set it up
Protect your Microsoft 365 data and stay in control with Microsoft 365 Backup — whether managing email, documents, or sites across Exchange, OneDrive, and SharePoint. Define exactly what you want to back up and restore precisely what you need to with speeds reaching 2TB per hour at scale. With flexible policies, dynamic rules, and recovery points up to 365 days back, you can stay resilient and ready. In this introduction, I'll show you how to minimize disruption and keep your organization moving forward even in the event of a disaster with Microsoft 365 Backup. Fine-tune what gets backed up. Back up by user, site, group, or file type — to meet your exact needs. Get started with Microsoft 365 Backup. Restore data in-place or to a new location. Compare versions before committing. Take a look at Microsoft 365 Backup. Restore content from months ago. Use fast weekly snapshots — even when the issue went unnoticed for weeks. Start here with Microsoft 365 Backup. QUICK LINKS: 00:00 — Automate recovery process 00:37 — How to use Microsoft 365 Backup 01:49 — Compare with migration-based solutions 02:30 — How to set it up 03:33 — Exchange policy for email backup 05:00 — View and manage backups 05:24 — Recover from a restore point 07:45 — Restore from OneDrive & SharePoint 08:33 — Bulk restore 09:41 — Wrap up Link References Check out https://aka.ms/M365Backup Additional backup and restore considerations at https://aka.ms/M365BackupNotes Unfamiliar with Microsoft Mechanics? As Microsoft’s official video series for IT, you can watch and share valuable content and demos of current and upcoming tech from the people who build it at Microsoft. Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries Talk with other IT Pros, join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog Watch or listen from anywhere, subscribe to our podcast: https://microsoftmechanics.libsyn.com/podcast Keep getting this insider knowledge, join us on social: Follow us on Twitter: https://twitter.com/MSFTMechanics Share knowledge on LinkedIn: https://www.linkedin.com/company/microsoft-mechanics/ Enjoy us on Instagram: https://www.instagram.com/msftmechanics/ Loosen up with us on TikTok: https://www.tiktok.com/@msftmechanics Video Transcript: -If something bad happens, like someone accidentally does a bulk file deletion or files are corrupted by a malicious user or ransomware, the first question is, can we recover from our backup? And the second question is, how long until we’re back online? Now to help you automate a targeted recovery process, Microsoft 365 Backup has a self-service solution that helps you scope the data that you want to recover. Your data remains inside your Microsoft 365 trust boundary, providing bulk restore recovery speeds of up to 2 terabytes per hour at scale. -Now, you might be wondering, do I even need to back up Microsoft 365 data? Let’s look at where it makes sense. So, first, if there’s a natural disaster, Microsoft 365 already natively offers high availability and disaster recovery with built-in service resiliency. That said, if you experience a data breach or maybe unexpected data corruption from a processor person on your end, or because of ransomware, your Microsoft support options depend on the workload in Microsoft 365. For example, for SharePoint, if you do nothing additional at all, when you contact Microsoft Support, if the event happened up to 14 days prior, Microsoft will recover OneDrive and SharePoint to a previous state within that timeframe. That said, if you want to get more specific on what gets restored or want to go back further than 14 days to recover your data, this is where the Microsoft 365 Backup service comes in. It’s self-service by design for SharePoint Exchange and OneDrive, giving more targeted control to scope exactly what you need to restore for up to 365 days. We’ll be adding more Microsoft 365 Backup coverage to other Microsoft 365 workloads over time. -Let’s compare this with migration solutions that you may be familiar with. These solutions work by moving your data and transforming it to store it into their service. Then, for recovery, the backup has to be restored back to its original form, then migrated back to your Microsoft 365 tenant, adding significant recovery time. Instead, Microsoft 365 Backup takes incremental snapshots of your data. The data stays in your Microsoft 365 service boundary in its native encrypted form. So, when you need to recover your data, the recovery process is accelerated. Microsoft 365 Backup is a consumption-based service with billing based on the amount of data protected. -Next, let’s walk through the setup steps and controls to manage backups and restore them. Starting with setting up a billing plan, where in advance, you’ll need to have an Azure subscription as well as a defined resource group. So, from the Microsoft 365 admin center under Setup, you’ll activate pay-as-you-go services and select Get started. Here, I’ll choose my Azure subscription and the resource group, and the region. Note that this region here is only used for billing. Your data will remain in the location that it’s currently in. Now, still on this page from the Settings tab, in the Storage location, you’ll choose Backup. Then, turn it on and save to confirm. -Now, with the service running, the rest of the steps will be performed from the Microsoft 365 Backup page in the admin center. So, here, I can configure backup policies to initiate automated backup processes. I have navigated within settings to Microsoft 365 Backup. From there, each workload, SharePoint, Exchange, and OneDrive, can have its own individual policies. So, I’m going to walk through an Exchange policy for email backup, but all three follow similar steps. After hitting Set up policy, the overview page displays policy attributes like the backup frequency. In this case, it’s every 10 minutes. The backup retention up to one year. -Now, the backup frequency does not impact your costs. Here, I can choose the selection method. The options are to upload a CSV file with mailboxes. Now, for SharePoint policies, this would be sites, and for OneDrive, we’d target user accounts. You can also use a dynamic rule, which allows the mailboxes in scope to dynamically update as group membership changes. Or you can define specific filters where you can select up to three distribution lists or security groups, or both. Now, these are the same filters for OneDrive policies. And for SharePoint, you can use filters for site names, URL contains values, or site last modified dates. The final option is then to select mailboxes individually, where you can manually select the mailboxes that you want to back up. In my case, I’ll choose the dynamic rule and use distribution lists, and I’ll select Project Falcon and Northwind Traders. -Now, I just need to review, and from there, I can create the policy. The policy will typically be active within an hour of creation, depending on the size of your group, and you can edit policy attributes at any time. So, now with the policy created, let’s move on to the process of viewing and managing backups. I’m back on the Microsoft 365 Backup page, and now I have active policy set up for each workload. And as mentioned, I can make required edits and changes to these policies from here. For example, you can pause backups or add, or remove sites from the SharePoint policy. -So, at this point, all of our services are running automated backups. Now, let’s assume that something happened to our Exchange mailboxes that were backed up and we want to recover from our restore point. Now, to simulate that, I’m logged in as Adele. I’m deleting email from the last month and even removing those from the Deleted items folder. One thing to note is that a restore from Exchange will only impact items that were modified, hard-deleted, or purged during the recovery window. So, let’s recover those deleted emails. So, I can start that for Exchange by hitting Restore mailboxes. -Now, for the choose selection method option, there is an option to upload a CSV list of mailboxes or select them individually. I’ll choose that one. And then, I’ll search for Adele and there she is. Now, I’ll add her mailbox and hit Next. Then, in content scope, I can select all emails including notes, contacts, calendars, and tasks, or I can choose a specific timeframe as well as apply filters, as you can see here. I’m going to keep the default of all items. Then, I can choose a time before the event happened to restore too. From there, I’ll be presented with available restore points. Email restore points are created every 10 minutes from when the policy’s active for up to 365 days. And I’ll choose this one for April 4th at 8:40 AM. -Then, for the destination of restored items, I have two primary options. I can replace mailbox items with backups, or the current version of the items will be overwritten by the items recovered from the restore point. Or I can create new mailbox items from backups within the user’s mailbox, which will be named Recovered Items, with the year, month, day, and time. I’ll keep replace mailbox items. Note that only effective items as mentioned will be overwritten. Any items received after the restore point or unmodified items will not be reverted and will also not get copied over if you decide to create a new folder. Once I confirm and commit to the file restore, from there, I can track progress from the Restoration tasks tab in the Microsoft 365 Backup page and see how things are going. So, I’m going to fast forward a little in time. And just to prove it, I’m back in Adele’s mailbox, and you can see that all of the emails that I deleted before have returned. That’s Exchange. -And there are also a few differences when restoring from OneDrive and SharePoint worth pointing out. Now, I’ll start with SharePoint. Here, I can upload a CSV file of site addresses or select them individually. I’ll do that. Now, I can select exactly which sites I want. There we go. Then, in Search for backups, you’ll see that things are a little different compared to Exchange. And again, I need to choose a date closest to the restore event, as well as a time of day. And for the previous two weeks, there are standard restore points captured every 10 minutes. And for a small-scale restore where you want to prioritize speed over the exact restore time, the prioritized backup options shown here will be faster and is recommended. These faster restore points are taken roughly every 24 hours. -One other thing to note here, if you’re doing a bulk restore, for example, to thousands of sites, then the fast restore points are not relevant. If you want to restore beyond two weeks, because these are weekly snapshots, if I choose the most recent date, where I know that my content is safe, the tool will automatically select the closest restore point captured prior to my selected time. And these weekly restore points are also fast restore points too. The other options are similar to what I showed in Exchange, where you can use in-place Restore or also create new sites. Note that content restored to a new location will apply and address suffix of R, followed by the restore number in a numeric sequence for each restore, starting with R0, as you can see with this site’s URL. In this case, you can copy restored items manually from the restored location to the prior location as needed, and in-place restore will mean users recent edits made to sites, files, and metadata since the time of the restore point will be lost. You can find additional backup and restore considerations at aka.ms/M365BackupNotes. -As you saw today, Microsoft 365 Backup doesn’t just let you self-manage your backups, it helps you recover faster. To find out more, checkout aka.ms/M365Backup. And keep watching Mechanics for the latest tech updates, subscribe to our channel, and thanks for watching.Flow to replace SharePoint site page text web part content from form entry
I wish to trigger a flow from a form and use a response value to replace the text values in a text web part in a specific page in "Site Pages". I have tried 2 options but neither of them work. I had a look at this method but I found it confusing plus I would not be able to share/email the page because of the dynamic nature of the content. I am getting a error on the final action (version 1) or having the content canvas completely removed including canvas header (version 2). TRIGGER (both options): When a MS Forms response is submitted ACTION 1 (both options): Get response details ACTION 2 (for option 1): Get Digest Token (via Send an HTTP request to Sharepoint (POST)) ACTION 3a (option 1): Update Web Part (via Send an HTTP request to Sharepoint (PATCH)) -- RESULT: Action 'Send_an_HTTP_request_to_SharePoint_-_Option_1' failed: Cannot find resource for the request webparts. clientRequestId: 093cb580-33ec-45b8-a305-f0ccd16e5405 serviceRequestId: 00616aa1-b034-4000-219c-1d33e02fd756 ACTION 3b (option 2): Update CanvasContent1 (via Send an HTTP request to Sharepoint (POST)) -- RESULT: No change to web part and page not modified.SharePoint Intranet Festival | May 21, 2025 | Virtual
Get ready for the second SharePoint Intranet Festival, taking place virtually on Wednesday, May 21, 2025. The event is produced by SWOOP Analytics and is packed with expert insights to support your employee engagement strategy and enterprise-wide communication efforts. What makes this event special? It’s grounded in real-world intranet use cases designed for all employees, not just head-office. You’ll hear directly from leading organizations like Citi, Comcast, Prologis, Syngenta, Bauer Media, VELUX, NRMA, AustralianSuper, and Services Australia, who will share practical experiences and outcomes. It’s a rich blend of perspectives from both the private and public sectors.SharePoint in the Era of AI: Spring 2025 Updates
Every day, customers add over 2 billion pieces of content to SharePoint and create over 2 million sites. People in organizations of all sizes engage with each other and their content using SharePoint as the world’s most flexible content platform: creating files, sharing videos, publishing intranet sites, managing processes, and more – all backed by a single governance and control plane. Inside all this collaboration, communication, and automation lies an organization’s greatest store of knowledge – that’s why SharePoint is the primary citation source for Copilot. SharePoint in the era of AI- Collaboration, Automation, Communication It’s been a community-fueled 2025 for us on the SharePoint team. We started off the year with a January online event about the General Availability of our new AI-fueled UX for site creators. We followed up with a March Hackathon that showcased inspiring examples of what customers can create with SharePoint sites and agents. And now this week there are hundreds of Microsoft product makers on site in Las Vegas to engage with our customers and partners at the Microsoft 365 Community Conference, our biggest community event of the year. Before we dig into the details, there is a lot to take in! Let's start with both a summary text below & an audio summary, generated using OneDrive’s new audio overview skill! https://cdn.techcommunity.microsoft.com/assets/OneDrive/Contoso_Five_Year_Vision_AI_generated.mp3 Your browser does not support the audio element. Summary: Spring 2025 Updates for SharePoint With the M365 Community Conference this week, now is the time to share the big picture – both what’s new and what’s important right now for everyone leveraging SharePoint to deliver on their organization’s content & AI strategy: Knowledge: SharePoint agents enable users to quickly turn SharePoint sites and documents into scoped agents that are subject matter experts. Since their general availability four months ago, we continue to invest in SharePoint agent’s response quality, governance, and integration with Teams & the Copilot app. Collaboration: OneDrive is the AI-powered files app that enables content collaboration throughout Microsoft 365. Today, we are announcing enhancements to Copilot in OneDrive (including more file skills like audio summaries) and a new simple, smart, and secure sharing experience for files. Automation: Workflows, metadata, and agents are at the heart of every information governance and content process digitization strategy. Recently, we’ve simplified the approvals on all content, reduced the price of AI-based metadata autofill, and more tightly integrated SharePoint into Copilot Studio. And we've streamlined document management and electronic signing with Agreements and SharePoint eSignature. Giving you a secure, end to end experience within Microsoft Word, accelerating approvals and reducing reliance on physical signatures. Communication: SharePoint is the simplest place to create compelling content & generate engagement on your intranet and news post. New AI-based section creation makes it easier than ever to call on Copilot to create stunning web content & a new FAQ webpart uses AI to streamline this common intranet tasks. On the SharePoint team, we believe developers and IT administrators are incredible enablers for an organization’s AI transformation and we are excited about investments here: Developers: SharePoint Framework & Graph: We released the SharePoint Framework (SPFx) 1.21 this Spring which included support for 3P web parts in flexible sections and enhancements to Viva Connections cards. We are also introducing new ways to manage the throttling behavior for your apps working with SharePoint data. SharePoint Embedded: SharePoint Embedded brings SharePoint as a platform to any custom application that needs document storage integrated with Microsoft Office and Microsoft Purview. We’re excited to share the preview of custom SharePoint Embedded Agents. IT Administrators: Security & Compliance: Securing your content for AI remains a top priority for every organization, which is why SharePoint Advanced Management (SAM) is now included when organizations purchase Copilot. Recently, we’ve added new permissions reports, added site lifecycle policies, and provided insights on agent usage on SharePoint content. Backup & Archive: The Microsoft 365 Backup & Microsoft 365 Archive products provide organizations with effective ways to manage growing content, recover quickly from disruptions, and keep storage costs in check. M365 Backup will soon provide dynamic policies and granular file/folder restore. M365 Archive now has more predictable billing and an end user search experience. Knowledge: What’s new for SharePoint Agents With SharePoint agents, anyone can create a knowledge agent that is stored alongside the content itself, and SharePoint agents have built-in governance controls to help organizations manage their creation, access, and usage effectively. watch it directly on the provider's site. Even though it's only been a few months since general availability, it’s been amazing to talk to customers who are using SharePoint agents in so many unique ways. Customers like Amey, a leading provider of engineering, operations and decarbonization solutions across the United Kingdom, are just one example of how agents have impacted their work. SharePoint agents allow their employees to easily access accurate health and safety protocols-in their native language-and on their mobile devices, keeping them safe while on the job. Similarly, as customer zero, Microsoft’s government affairs team explains how they have been able to streamline access to critical data and enhance productivity through SharePoint agents. The team details how agents act as “force multipliers,” enabling them to quickly pull relevant data and create customized talking points on specific issues in a fraction of the time. Over the next several months, we’re excited to continue to invest in the user experience and response quality of SharePoint agents. Expect to see SharePoint agents in Copilot Chat and stronger integration with Teams - all designed to help anyone get started quickly with AI on their content. We are also investing in agent governance, including: Improved monitoring and analytics through SharePoint Online, Microsoft 365 Admin Center, SharePoint Advanced Management, and Copilot Analytics Dashboard Greater billing controls through departmental billing and budget limits See all the details on the public roadmap and this dedicated blog about SharePoint agents for IT administrators. You can learn more about how customers are using SharePoint agents, plus quick start guides and agent inspiration ideas on the SharePoint agents adoption site. Collaboration: A simple, more intelligent sharing experience Link-based sharing over the last 10 years has become a standard in today’s modern work force, empowering organizations to collaborate on content across teams. We are improving on this experience by implementing new improvements to the undying sharing model to make the collaboration experience simpler, more secure, and AI-powered. The new sharing experience The new hero link experience gives each file a single, dedicated link for easy and secure sharing—just copy, email, or share within your organization. Permissions can be updated quickly, ensuring security or enabling collaboration—all with just a few clicks. Enhanced with Copilot Copilot also elevates the sharing experience. Imagine giving your team a concise summary of the file you’re sharing to keep everyone aligned. With a single tap on the Copilot button, you can generate a useful summary to include in your sharing notification, offering coworkers the essential details without needing to open the file. We're making sharing not just smarter and safer, but less hassle and maintenance—easy to customize, a breeze to understand, and secure right out of the box! You’ve asked for these features, and now they’re finally here: Bulk Editing Permissions: Update sharing settings for multiple files or folders in one go—no more clicking through each item individually. Sharable Address Bar URLs: Instantly copy and share the link straight from your browser’s address bar, making collaboration feel as simple as browsing your favorite website And more are coming with this new improvement. To read more about the hero link and features read our full blog covering all you need to know to be the hero of your sharing and collaboration experience. Check out our OneDrive blog for more Automation: Workflow, metadata and agents Over 2 billion flows are orchestrated on SharePoint every week from simple document approvals inside SharePoint and Teams to custom workflows built in Power Automate or Copilot Studio. SharePoint is on a mission to simplify business processes for all M365 users, enable AI to easily extract metadata from your content, and provide state of the art API and connector support for building advanced multi-step business processes with Copilot Studio. Simple business process everywhere Many document processes involve a set of authors, an approver, and a method to record the document's approval. This is what simple approvals are built for starting with lists in 2024 and now available on all document libraries in SharePoint. Start in Word, save to SharePoint, and approve in Teams with just a few clicks. in SharePoint Enhancing metadata with AI Autofill columns is just one of the ways that AI helps enhance the automation process. It enriches content by extracting and generating structured metadata at scale – increasing the value of your content real estate. You can use natural language prompts to describe the metadata you need, easily classifying, extracting, or generating new content as metadata. Automating the process structuring new and modified files. We want everyone to experience the power of Autofill, which is why we introduced an incredible pricing adjustment. SharePoint Autofill pricing has adjusted from $0.05 per page to $0.005 per page since March 2025. Perfect opportunity to try Autofill yourself! Learn more about SharePoint pay-as-you-go services. Streamlined management for agreement documents and signatures In today’s business climate, speed and precision aren’t optional—they’re expected. That’s why we’re reimagining how organizations handle high-value documents with Agreements and SharePoint eSignature. Agreements brings automation, intelligence, and structure to your most critical documents—NDAs, contracts, HR letters, and more. Create, store, and manage everything in one place, with built-in insights and workflows that do the heavy lifting. And now, with SharePoint eSignature integrated directly into Microsoft Word, signing is as simple as clicking “Send.” No printing. No scanning. Just secure, compliant approvals—fast. This isn’t just about reducing paperwork. It’s about empowering teams to move faster, stay compliant, and focus on what matters. Read the blog for more details! Connecting Copilot Studio to SharePoint SharePoint is deeply integrated into the Power Platform and Copilot Studio to enable the best of breed autonomous agents. SharePoint starts as a seamless knowledge repository that you can connect an agent to. Right from the Copilot Studio builder you can add files, libraries, and sites to pull knowledge into your agent. And now you can go even further by using the SharePoint connector with Agent Flows in Copilot Studio. This gives every agent access to over 50 actions in SharePoint and 13 triggers all in the flow of an agent. SharePoint Communication: Design beautiful, engaging, and powerful sites Our new UX for enabling web creators to build beautiful, engaging and powerful sites & pages is now generally available. And we are continuing to use AI in new ways to transform web content authoring – making it’s simpler than ever to express your ideas and use your content and brands within a SharePoint page. Customers like Avanade are already using these and more to get more out of their intranet investments. From concept to creation with Copilot Copilot in SharePoint allows you to get started with building great looking pages with just a single prompt. You can ground your pages in existing documents or meetings and use a range of pre-built templates to get a running start on creating relevant and engaging content for your intranet. We’re now thrilled to share that Copilot in SharePoint also lets you create and fine-tune beautiful sections right on the page. Just provide a prompt, and Copilot crafts a section using relevant content, automatically adopting visuals and layouts that match your page. You can refine it further with prompts or switch to the classic tried and tested GUI-based approach for extra tweaks—it’s seamless and engaging! Enhancing FAQ content for simple authoring SharePoint pages are frequently authoritative sources for content across the enterprise. We are now making this even easier by allowing authors to create highly relevant, great looking FAQs using AI. We are excited to announce the new FAQ web part for SharePoint. Page authors can use this to generate an FAQ from high relevance sources like policy documents or key meeting / event transcripts. You can easily refine and reorder categories, questions and answers before publishing to ensure accuracy and relevance. And the best part is you can add it to any SharePoint page just like you would any other web part. Unlock creativity with flexible sections With flex sections, you can freely move, resize, overlap, and group web parts on a 2-dimensional grid, giving you complete control over your page layout and look. With support for 1st and 3rd party web parts, flex sections allow authors to create pages that uniquely reflect their individual and organizational creativity. Flex sections are generally available and is already driving great impact for our customers: authors who use flex sections report satisfaction scores of up to 20 – 30% higher than those who don’t! Elevate your page with editorial cards The brand-new Editorial card is a simple, yet highly flexible web part that allows you to create stunning pages. Get started with just a few clicks, and if inclined use advanced image controls and a range of call to actions to make sections of your page truly stand out and drive traffic to key destinations across your enterprise. Manage your brand with brand center and themes The SharePoint Brand Center allows brand managers to host, manage and control their brand identity across M365 from a single source. Your brand managers can create and manage custom font packages, themes, press kits and an approved asset library to drive brand coherence across M365 for your organization. And SharePoint site owners can apply these guidelines with the single click of a button. Amplify from SharePoint Amplify is a centralized internal communications platform that allows communicators to orchestrate, manage, and analyze cross-channel communications campaigns across M365. However, we’ve also heard from our customers that they sometimes want to publish to one channel first and then go cross-channel, or that they prefer to start with the channel they are most familiar with and build from there. We’re excited to share more about Amplify from SharePoint, which brings all of the great cross-channel communications controls and analytics capabilities that Amplify provides right into SharePoint. Communicators can now take published news posts and increase their reach and engagement by Amplifying across other M365 channels such as email, Engage and Teams to reach users where they are. Developers: Extending the power of SharePoint With the power of SPFx, Microsoft Graph, and SharePoint Embedded, developers can create robust and dynamic solutions tailored to what the business requires. Building on these pieces enable solutions to inherit Microsoft 365’s secure environment by default and integration with Copilot and agents. We saw a glimpse at how creative our customers and partners can be with the SharePoint Hackathon. In the extensible intranet category, the winners were able to build a solution across Teams, SharePoint and Office.com in just a few weeks time leveraging SPFx for hosting, auth, connection to Graph, and page layout. SharePoint enables extensibility at every layer of the stack. You can innovate with webparts for flexible sections and custom cards with SPFx that work with SharePoint Agents. You can create open extensions on files for all your enterprise custom metadata needs or plumb SharePoint news with external content using the News link api in graph to name a few. Beyond building solutions on or integrated with SharePoint, we are also enabling new tools to scale those solutions. We are introducing a capability for customers to mark an application as business critical, giving it service priority with SharePoint. When enabled that application will be able to scale beyond normal limits and be the last to be throttled in your environment. We also added more transparency in our existing limits apps so applications developers can more easily understand scale. Watch the latest demo of this new capability. SharePoint Embedded SharePoint Embedded is a new way to build a new kind of app. An AI forward platform, SharePoint Embedded lets you deliver critical Microsoft 365 document management capabilities as part of every app you build, including Microsoft 365 Copilot, Microsoft Office, and Microsoft Purview. SharePoint Embedded delivers these powerful capabilities using the Microsoft Graph API. watch it directly on the provider's site. This year, we have announced a number of new capabilities. The SharePoint Embedded Visual Studio Code extension is now GA and it quickly enables you to create everything you need to try SharePoint Embedded, both in your own code and in any of several sample apps. Learn more or see it in action. Custom SharePoint Embedded Agents allow you to reason across documents inside of an isolated file storage container. These agents are quick and easy to deliver as part of any custom app. Learn more or watch a demo. We launched a sample SharePoint Embedded Power Platform app a few months ago, and are excited to announce a forthcoming private preview of a formal Power Platform connector. Contact [email protected] if you would like to be part of the private preview. You can learn more about SharePoint Embedded on Microsoft Learn or the SharePoint Embedded YouTube playlist. IT Administrators: Your data is secure, reliable, and managed with extra intelligence. For IT professionals, the evolving landscape of content management demands not only robust collaboration tools but also unwavering vigilance in data security and intelligent oversight. SharePoint stands at the heart of enterprise knowledge sharing—but its true value is realized when every document, conversation, and asset is safeguarded by advanced governance and powered by intelligent management. Ensuring sensitive information remains protected while enabling seamless access across your organization in today’s AI-accelerated world is essential. SharePoint Advanced Management (SAM) As you prepare for Copilot deployment, managing content permissions is crucial. To support deployment, we are introducing a private preview SAM report to identify all sites accessible to a specific user or group. The Restricted Content Discovery (RCD) policy is also now generally available, helping prevent unintended content exposure in Copilot and search. A private preview offers AI-driven content policy recommendations, allowing users to review and apply policies such as external sharing, block download, and device restrictions. Administrators can also leverage the agents Insights report to monitor agent usage and enhance site security with RAC or RCD features. You can learn more about SharePoint Advanced Management on What’s new in Content Governance in SharePoint, OneDrive, and Teams for AI Era. Microsoft 365 Backup & Microsoft 365 Archive Microsoft 365 Backup & Microsoft 365 Archive are one of the ways we help you do just that! Together, these products provide fast, reliable recovery, and low-cost, long-term storage for SharePoint content. The added benefit is keeping it within the Microsoft 365 trust boundary- giving you the confidence to know your data is safe. Wrapping Up Thank you to our customers, partners, and community for helping us co-design these innovations and sharing your stories of momentum and feedback. We look forward to sharing even more news and engaging with our community again at Microsoft Build on Monday, May 19th. More Resources: The latest tutorial on building a SharePoint site. NEW SharePoint agent adoption guide (adoption.microsoft.com) SharePoint agents (adoption.microsoft.com) Subscribe to the SharePoint community blogWhat’s new in Content Governance in SharePoint, OneDrive, and Teams for AI era
Microsoft runs on trust. Microsoft 365 content governance is paramount to safeguarding your business-critical content on a cloud scale. Organizations run on content – proposals, contracts, invoices, designs, plans, training videos, and more. Every workday, customers add over 2 billion new documents to Microsoft 365. In the AI era, most Fortune 500 companies use Microsoft 365 Copilot to boost business results and empower teams. Lumen Technologies projects up to $50 million in annual savings with Copilot, while Finastra cuts creative production time from seven months to seven weeks. What makes Microsoft 365 Copilot so powerful lies in its capability to leverage organizational data stored in SharePoint and OneDrive, widely regarded as the most versatile content management platform. Today we are thrilled to announce innovations in content governance that empower you to manage your content in Microsoft 365, SharePoint, OneDrive, and Teams. Let’s look at these new capabilities under the following five areas: SharePoint permission and policy controls to help you prepare for Copilot deployment Permission State Report for a given user/group – Private preview Restricted Content Discovery (RCD) for sites – General Availability Restricted access control (RAC) policy for all sites using Entra security groups and Microsoft 365 groups – General Availability AI-driven Site Matching for SharePoint sites and OneDrive accounts – Private Preview SharePoint site lifecycle policies to make Copilot responses relevant and recent Inactive sites policy v2 – General Availability Site Ownership policy – General Availability Site Attestation Policy – Private Preview Restricted sites creation (RSC) – General Availability Agent insights and governance for SharePoint Admins Agent Insights v1 – General Availability Enterprise Application Insights (third-party) at SharePoint site level - Public Preview Restrict app provisioning – Private Preview Copilot for SharePoint Admins – General Availability. Organization lifecycle management and business solutions SharePoint cross-tenant sites content migration – General Availability SharePoint permission and policy controls to help you prepare for Copilot deployment Permission State Report for a given user/group – Private preview In preparation for your Copilot deployment, it is essential to ensure that content permissions are properly managed. Identify any sites with excessive sharing or permissions, and take appropriate measures to address these issues. When a site is active, users frequently add and share content, sometimes with a wider audience than intended, leading to potential data exposure via Copilot. SharePoint admins can now use the DAG insights dashboard in the SharePoint admin center to identify and address overshared content. Previously, we released the Oversharing baseline report, helping you understand which sites were accessible to many users within the tenant and take remedial actions. We are now excited to announce a private preview of a new report that identifies all sites permissioned to a specific user or group. SharePoint admins can trigger a site access review, providing a detailed overview of all permissions at various levels (site/lib/folder/file) to the site owner for appropriate action. PowerShell cmdlets in the SharePoint Online module are also available to run this report. Figure: Understanding the extent of permissions of a given user/group in the tenant. To learn more about all DAG insights, check out the product article here: SharePoint Data access governance (DAG) insights. Request to enroll in the preview: https://aka.ms/ContentGovernancePreviews Restricted Content Discovery (RCD) for sites – General Availability One primary concern today is the unintentional discovery of content in Microsoft 365 Copilot due to outdated permissions resulting from site permission sprawl or oversharing. Consequently, after identifying overshared sites through a Data Access Governance report, the next step is to restrict the accidental discovery of these sites within Microsoft 365 Copilot. Furthermore, there may be a requirement to exclude certain sites from Copilot's visibility, irrespective of their oversharing status, particularly those tracking potential mergers with two direct competitors. We are pleased to announce the general availability of the Restricted Content Discovery (RCD) policy. This policy assists in preventing the unintentional discovery of content within Copilot and search experiences. When an RCD policy is applied to a SharePoint site, it ensures that users are unable to discover its content through Microsoft Copilot experiences or organization-wide search functionalities. This tool assists in preparing for a secure Copilot deployment within an organization. The RCD policy is used to manage access to Copilot agents in SharePoint sites. Figure: Preventing accidental discovery of content with restricted content discovery (RCD) policy. To learn more, check out the product article here: RCD Policy for SharePoint sites Restricted access control (RAC) policy for all sites using Entra security groups and Microsoft 365 groups – General Availability A common challenge today is managing permission sprawl due to site oversharing. After identifying overshared sites in a Data Access Governance report, the next step is to restrict access to only the necessary users. The Restricted Access Control (RAC) policy is being extended for all types of SharePoint sites, including M365 group connected and Teams connected sites using Microsoft 365 groups and Entra security groups. Once the RAC policy is applied, users will be able to access content only if they have content access permissions and are members of the restricted access control groups. With this advanced policy, you can now restrict access to any SharePoint site, or OneDrive site. Figure: Controlling oversharing of a Teams-connected site with Entra security groups as Restricted access control group. To learn more about this feature, check out the article here: RAC Policy for SharePoint Sites. AI-driven Site Matching for SharePoint sites and OneDrive accounts – Private Preview DAG (Data Access Governance) insights provide a comprehensive list of overshared and over-permissioned sites that require your attention. You have the option to select specific sites and apply the RAC (Restricted Access Control) policy accordingly. However, it is essential to consider the rest of the sites within your organization – are the appropriate policies configured? As the digital estate of your organization expands, managing access and content policies becomes increasingly complex. This is particularly relevant in the current era, where users have immediate access to information. The traditional "security through obscurity" model is no longer effective. However, AI can now assist in addressing these challenges. We are pleased to announce the private preview of AI-driven content policy recommendations for SharePoint and OneDrive. Users can provide a list of correctly configured sites with similar content, and leverage the power of AI to scan through a target set of sites. This engine will semantically match sites from the input list and recommend policies related to external sharing, block download, restricted access control, and device policy for those identified sites. Figure: Create an AI-driven content policy recommendations report. Request to enroll in the preview: https://aka.ms/ContentGovernancePreviews SharePoint site lifecycle policies to make Copilot responses relevant and recent Inactive sites policy v2 – General Availability A site that is currently active may transition to an inactive state after a certain period. This situation is concerning for several reasons. Users of Copilot may receive outdated results generated from content on inactive sites. Furthermore, sustained access to inactive SharePoint sites by external vendors and third-party applications can be a source of data leakage and security incidents. To address this issue, SharePoint administrators have the ability to implement custom policies targeting specific SharePoint sites, such as those created through Teams or labeled as "Public" or containing research-related information, which have not been active for specified periods. With these policies, site owners or administrators of inactive sites will receive automated notifications and can decide whether to retain or delete the sites. Additionally, as a SharePoint administrator, you have the option to automatically enforce actions such as rendering the site read-only or archiving it if there is no response from the notification recipients. Site activity is evaluated across multiple workloads including Teams, Exchange, SharePoint, and Viva Engage. Figure. Create an inactive site policy in the SharePoint admin center to manage inactive sites. To enhance the experience further, we are thrilled to announce Private preview of email customization within the inactive sites policy. Now administrators will be able to customize content and configure the “from email address” of the site owner notifications. Custom Site Inclusion via CSV – General Availability in June 2025. Beginning June 2025, admins can use a CSV file to include and target policies to up to 10,000 specific SharePoint sites. This capability is especially valuable for piloting policies on a controlled subset of sites or managing high-priority sites independently. To learn more, check out the product article here: Manage site lifecycle policies - SharePoint in Microsoft 365 | Microsoft Learn. Request to enroll in the preview: https://aka.ms/ContentGovernancePreviews Site Ownership policy – General Availability As employees leave or join the organization, managing the SharePoint sites they own is important for business continuity. Ownerless sites pose a risk of unauthorized data exposure through Copilot as there is no accountable owner for managing permissions and content for the site. With the site ownership policy, SharePoint administrators can configure a minimum number of owners, such as two, required per site. This policy applies to all sites, including both Groups-connected and non-Groups connected sites. To ensure the minimum owner count of two is met, admins can notify the most recent active site members or managers of previous owners, along with existing site owners or admins, if any, to find relevant and accountable owners. If the site remains ownerless even after three notifications, automated enforcement actions can be implemented. The general availability of archival as an enforcement action for site ownership policy will be available from June 2025. Admins can automate the archival of sites that continue to remain ownerless even after three attempts to identify an owner through the policy. Figure. Site ownership policy to maintain minimum site owner count. To learn more, check out the product article here: Create SharePoint site ownership policy - SharePoint in Microsoft 365 | Microsoft Learn Site Attestation Policy – Private Preview Ensuring that SharePoint sites are regularly reviewed by their respective owners and admins is important for maintaining governance across permissions, access, and site information. Regular reviews by accountable owners help mitigate risks associated with outdated content, oversharing, and unmanaged sites. The Site Attestation Policy, currently in private preview, is a new addition to the site lifecycle management toolkit. This policy assigns responsibility for site reviews to site owners, helping prevent sites from becoming inactive or ownerless. It requires owners or admins to regularly verify key details—such as site purpose, ownership, membership, permissions, and sharing settings—at configurable intervals. If no action is taken within three months of a review notification, automated enforcement measures like site archival or setting the site to read-only may be applied. The policy also supports excluding specific users from notifications, providing organizations with flexibility in managing and enforcing reviews. Figure: Creating a site attestation policy. Request to enroll in the preview: https://aka.ms/ContentGovernancePreviews Restricted sites creation (RSC) – General Availability Managing data organization can be challenging, given the increasing volume of information being generated and shared. The new Restricted Site Creation feature allows you to control which groups of users in your organization are permitted to create various types of sites. We are pleased to announce the general availability of the Restricted Site Creation feature. With this policy, SharePoint administrators have the capability to configure groups with restricted site creation privileges or assign site creation rights to specific groups within an organization. This policy can be applied granularly to Team sites, Communication sites, OneDrive for Business, or all types of sites. Figure: Restricting site creation. To learn more, check out the product article here: Restrict OneDrive and SharePoint site creation - SharePoint in Microsoft 365 | Microsoft Learn Agent insights and governance for SharePoint Admins Agent Insights v1 – General Availability Each SharePoint site now includes agents that are either prebuilt based on the site’s content or created by users based on the selected content. To manage the usage of SharePoint agents across various sites within a tenant, agent insights for SharePoint administrators have been introduced. This report allows administrators to identify sites with high usage of SharePoint agents and take appropriate actions to enhance site security using features such as Restricted Access Control (RAC) or Restricted Content Discovery (RCD). Figure: Agent Insights To learn more, check out the product article: Manage access to SharePoint agents - SharePoint in Microsoft 365 | Microsoft Learn Enterprise Application Insights (third-party) at SharePoint site level - Public Preview Enterprise Application Insights is a report that identifies all SharePoint sites allowing access to third-party applications registered in your tenant. The report includes information on the applications' permission scope (e.g., Files.Read.All) and request count, enabling you to take measures to enhance the security of the site. Figure: Enterprise Application Insights (third-party) report. To learn more, check out the product article: https://aka.ms/EnterpriseAppInsights Copilot for SharePoint Admins – General Availability. We are excited to announce that Copilot is coming to the SharePoint admin center in May 2025, bringing powerful new capabilities to simplify and streamline administration. Copilot is designed to reduce time spent on routine tasks, minimize complexity, and help admins get more value from both existing and emerging tools. Key features include natural language interaction, allowing admins to use everyday language to perform tasks and retrieve information without navigating complex menus. Contextual Q&A - Admins can ask “how-to” questions about their environment and receive accurate, real-time answers based on Microsoft Learn content. Multi-variable site search - Makes admins life easy to find specific sites using filters like owner, creation date, storage usage — saving time and improving efficiency. Soon, Copilot will offer even more advanced capabilities to support safe and efficient administration. In-context bulk actions - will let admins make updates across multiple sites directly within their workflow—no need to switch tools. Context-aware guardrails - will help prevent mistakes by flagging risky actions, such as unintended site deletions. Review settings - will provide a consolidated view of tenant settings and their impact, enabling smarter, data-driven decisions. Deep integration into existing reports/tools, including SharePoint Advanced Management (SAM) reports, Copilot will enhance the broader Microsoft 365 experience with a seamless, intelligent layer of advanced capabilities. This marks a major shift—not just in efficiency, but in how scalable and intelligent content governance can be. Figure: Copilot assisting SharePoint administrators to optimize their tasks. Organization lifecycle management and business solutions SharePoint cross-tenant sites content migration – General Availability Mergers, acquisitions, and divestitures (M&A) scenarios are a critical part of an organization’s lifecycle. In fact, many organizations expand and/or crystalize their business through M&A. Imagine an organization acquires another to expand their global footprint, and both organizations have a presence in Microsoft 365. As part of this M&A transaction, there is a need to move the acquired company’s employees’ OneDrives and Mailboxes and associated SharePoint sites to the parent company’s tenancy. OneDrive and mailboxes cross-tenant content migration launched in 2022, and now we are addressing the need to moving SharePoint sites across tenants. We are thrilled to announce the general availability of SharePoint site cross-tenant content data migration coming soon in Summer. Using SharePoint PowerShell cmdlets, you can move SharePoint sites across two tenants, all kinds of sites like Communication sites, Modern team sites, Teams-connected or Groups-connected sites, etc. Another notable capability upon site move is that the sharing links to old URLs will continue to work although the URL of the site has changed! This is made possible by the cross-tenant redirect capability that ensures any hit to old URLs is redirected to new URL. Figure. Migrating a SharePoint site across tenants and experiencing the redirect behavior for the site URL. To learn more about OneDrive cross-tenant migration, check out here: Cross-tenant user data migration for OneDrives. To learn more about SharePoint sites cross-tenant migration, click here: Cross-tenant SharePoint site migration Cross-tenant content migration is now available for Microsoft 365 Multi-Geo customers too. For example, if you have satellite location in Australia and recently acquired another organization in Australia then you can move content from that organization to your satellite location. Cross-tenant migration is available through Web Direct and Partner Resellers. Learn more here: Cross-tenant user data migration for OneDrives. Get started now! If you are new to Microsoft 365, learn how to try or buy a Microsoft 365 subscription. Sign up for any private preview feature mentioned above: https://aka.ms/ContentGovernancePreviews To learn more about the features in detail, check out the product capabilities documentations below: SharePoint Advanced Management - Overview SharePoint data access governance (DAG) insights RCD Policy for SharePoint sites Restricted access control policies for SharePoint Manage site lifecycle policies Restrict OneDrive and SharePoint site creation Agent Insights Agreements solution SharePoint eSignature for Microsoft Word SharePoint cross-tenant sites content migration What’s new in SharePoint Admin Center SharePoint and OneDrive Security Cookbook Thank you! Sesha Mani Partner Group Product Manager
