Microsofti thought i found a efficient way with a script running after "When a new response is submitted, it seems to not work all the time
We’ve fully upgraded Forms’ Excel data sync to the new solution in February 2025, and the old sync solution has now been completely disabled. If some of your forms haven’t updated yet, you can still update them following the process below. Here’s a guide on updating to the new solution, along with answers to some common questions.
\n\n
What should I do for forms that haven’t been updated to the new solution?
\nOpen the workbook that uses the older syncing solution in Excel for the web, and you will see a pane on the right-side reminding you to update the workbook to continue syncing new responses. Click the \"Update sync\" button to begin the updating process. Please note that this process is not reversible.
\n\n
Once the update is complete, a green success bar will appear near the top of the page. The right-side pane will also change to confirm that the update has been successfully completed. And you should see that new responses continue syncing to the same table, appended to your previous responses.
\n\n
How can I upgrade to the new version of data sync via the Forms website?
\nOpen a form using the older syncing solution, and you’ll see a pop-up reminding you to update your workbook. Simply click the “Open existing Excel workbook” button to open your workbook and initiate the syncing process.
\n\n
What should I do if I still see the \"Forms is no longer syncing\" message?
\nWith the retirement of the old solution, if you still see a \"Forms is no longer syncing\" message at top your form, you can follow the “Update sync in Excel” hyperlink to update to the new solution in Excel.
\nWhat should I do if I see \"Owner of the form must migrate the workbook\" message?
\n\n
Migration is still failing after turning off legacy data sync
\nQ: What will happen if I don't update to the new solution?
A: The old data sync service has been totally stopped on February 2025. After this point, any new form responses will still be saved in your form, but they will no longer sync to your Excel workbook. As soon as you update your workbook to the new data sync solution, these new responses (and the older ones) will sync to a new sheet in your workbook.
\n
Q: What’s the difference between the old version and new version?
A:
\n
Q: Can I receive new responses without opening my workbook? What if I have a Power Automate Flow or a Power BI dashboard dependent on data in the workbook?
\nA: With the new syncing solution, new form responses will only sync to the workbook when it is opened in Excel for the web or Windows. If you use Power Automate, Power BI, or Power Query to retrieve data from the workbook, it will no longer receive new responses until you manually open it. In this case, we recommend updating your workflow to use the Forms Connector. Check more details in this article: Setting Up an Automated Workflow Between Microsoft Forms and Excel Through Power Automate - Microsoft Support
\n\n
Q: How do I know if the form is using the older version or the new one?
\nA: In the new solution, we also updated the Forms webpage UI to open responses in Excel in Forms “responses” tab. You can check more details in this article Check and share your form results - Microsoft Support.
\n\n
\n
Q: I’m not the form owner, should I do anything?
A: Contact the form owner if you know who that is and ask them to update the workbook. If you don't know who the form owner is, contact your IT admin.
\n
Q: If the upgrade fails, what should I do?
A: If the update fails, then restart the Excel app. You should see the option to try updating the workbook again. We only disconnect the older syncing solution once the new syncing solution has been successfully connected.
Also, from the result page, you can try to “disconnect and sync to a new workbook”.
\nQ: Could I revert back after the update?
A: No. Once your workbook has been updated to the new syncing solution, it cannot be reverted back to the old syncing solution.
\n
Q: How could I find the forms which need to be updated?
A: You can check the forms or Excel file from Excel for the web which are created before 2024 November and still actively receiving responses. If there are notification shows, please follow the guidance to update.
\n
Q: I have a form which has more than 50K responses, can I use the new data sync for it?
A: The new syncing solution should sync all responses your form has ever received. But if you have over 50,000 responses, then the new syncing solution will only sync the most recent 50,000. In this case, you can copy the missing responses from your original data and paste them into the table in the new sheet in the appropriate place. Please make sure to insert the appropriate number of blank rows before pasting the missing data. The table will continue adding new form responses as they are received.
We are excited to announce that we have a new and improved solution for syncing your form responses to Excel, with better reliability and performance! Previously, some Forms supported an older version of live data synchronization with Excel. This older solution will be gradually discontinued and completely replaced by the new solution by October 20th, 2024.
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\n\n
What should I do for forms that haven’t been updated to the new solution?
\nOpen the workbook that uses the older syncing solution in Excel for the web, and you will see a pane on the right-side reminding you to update the workbook to continue syncing new responses. Click the \"Update sync\" button to begin the updating process. Please note that this process is not reversible.
\nUpgrading to the new Forms data sync via the web\n\n
Once the update is complete, a green success bar will appear near the top of the page. The right-side pane will also change to confirm that the update has been successfully completed. And you should see that new responses continue syncing to the same table, appended to your previous responses.
\nUpdated to the new solution\n\n
How can I upgrade to the new version of data sync via the Forms website?
\nOpen a form using the older syncing solution, and you’ll see a pop-up reminding you to update your workbook. Simply click the “Open existing Excel workbook” button to open your workbook and initiate the syncing process.
\nUpgrading to the new Forms data sync\n\n
What should I do if I still see the \"Forms is no longer syncing\" message?
\nWith the retirement of the old solution, if you still see a \"Forms is no longer syncing\" message at top your form, you can follow the “Update sync in Excel” hyperlink to update to the new solution in Excel.
\nUpdate sync in Excel\nWhat should I do if I see \"Owner of the form must migrate the workbook\" message?
\n\n
Migration is still failing after turning off legacy data sync
\nQ: What will happen if I don't update to the new solution?
A: The old data sync service has been totally stopped on February 2025. After this point, any new form responses will still be saved in your form, but they will no longer sync to your Excel workbook. As soon as you update your workbook to the new data sync solution, these new responses (and the older ones) will sync to a new sheet in your workbook.
\n
Q: What’s the difference between the old version and new version?
A:
\n
Q: Can I receive new responses without opening my workbook? What if I have a Power Automate Flow or a Power BI dashboard dependent on data in the workbook?
\nA: With the new syncing solution, new form responses will only sync to the workbook when it is opened in Excel for the web or Windows. If you use Power Automate, Power BI, or Power Query to retrieve data from the workbook, it will no longer receive new responses until you manually open it. In this case, we recommend updating your workflow to use the Forms Connector. Check more details in this article: Setting Up an Automated Workflow Between Microsoft Forms and Excel Through Power Automate - Microsoft Support
\n\n
Q: How do I know if the form is using the older version or the new one?
\nA: In the new solution, we also updated the Forms webpage UI to open responses in Excel in Forms “responses” tab. You can check more details in this article Check and share your form results - Microsoft Support.
\nOpen responses in Excel button in the old experience\n\nOpen responses in Excel button in the new solution – Excel file is not created\n
\nOpen Excel button in the new solution – Excel file is created\n
Q: I’m not the form owner, should I do anything?
A: Contact the form owner if you know who that is and ask them to update the workbook. If you don't know who the form owner is, contact your IT admin.
\n
Q: If the upgrade fails, what should I do?
A: If the update fails, then restart the Excel app. You should see the option to try updating the workbook again. We only disconnect the older syncing solution once the new syncing solution has been successfully connected.
Also, from the result page, you can try to “disconnect and sync to a new workbook”.
\nDisconnect and sync to a new workbook\nQ: Could I revert back after the update?
A: No. Once your workbook has been updated to the new syncing solution, it cannot be reverted back to the old syncing solution.
\n
Q: How could I find the forms which need to be updated?
A: You can check the forms or Excel file from Excel for the web which are created before 2024 November and still actively receiving responses. If there are notification shows, please follow the guidance to update.
\n
Q: I have a form which has more than 50K responses, can I use the new data sync for it?
A: The new syncing solution should sync all responses your form has ever received. But if you have over 50,000 responses, then the new syncing solution will only sync the most recent 50,000. In this case, you can copy the missing responses from your original data and paste them into the table in the new sheet in the appropriate place. Please make sure to insert the appropriate number of blank rows before pasting the missing data. The table will continue adding new form responses as they are received.
i thought i found a efficient way with a script running after \"When a new response is submitted, it seems to not work all the time
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